Finance & Human Resources Coordinator

Job Title:    Finance & Human Resources Coordinator
Reports to: Executive Director
Role:             Directly responsible for maintaining accounts payable, accounts receivable, 
                   processing payroll, managing benefits and human resources for the agency
                  This will include preparing financial statements, processing purchase orders, 
                   cheques and other accounting transactions, as well as initial orientation for new
                   hires. Provides supervision of the Administration staff, including Facilities

Key Duties and Responsibilities:
1. Collaborate with the Executive Director to manage accounts receivable (A/R) and accounts payable (A/P), including coding and/or posting to the appropriate accounts
2. Data collection and entry into general ledgers
3. Receive cash and cheques for the society. Prepare and submit bi-monthly deposits to the bank
4. Prepare payments to third parties. Investigate payment issues while following agency and A/P policies and procedures   
5. Submit billings for child care program and reconcile parent portion payments
6. Reconcile expense claims and agency credit card statements, and prepare payments
7. Access financial statements and prepare reports from SAGE Accounting as needed for the Executive Director and/or Treasurer
8. Ensure strict confidentiality and privacy of financial records
9. Work with bookkeeper to ensure required information is available for posting payables, & 
various financial reports.  
10. Ensures that deadlines are met for financial reports to funders or government agencies, e.g. Work Safe BC, Revenue Canada, Employment Insurance, etc. 
11. Entry of bi-weekly labour hours and job codes into the payroll system
12. Processing payroll for submission to the bank. Adhering to applicable payroll legislation 
13. Maintain employee data in the payroll system and personnel files
14. Orientate new hires to agency policies, procedures, safety standards and security 
15. Set up and maintenance of personnel files
16. Provide training, regular feedback and scheduled written performance appraisals for 
administration, community support and facilities staff
17. Research, investigate and/or draft and develop possible policies and procedures based on gaps identified by the Executive Director, obtaining final approval from the Policies 
18. Assists the Executive Director with the development and implementation of budgets 
19. Assists Program Leads by assembling boilerplate information and feedback to develop and complete program specific employee manuals
20. Performs other related duties as required including those related to the operation of an inclusive, multiservice Community Centre.

• Diploma or degree in Accounting / Bookkeeping or equivalent work experience. Minimum 2 years’ experience in a similar role.
• Knowledge of payroll legislation and processes, Human Resource management and Generally Accepted Accounting Practices. Minimum 2 years’ experience in a similar role.
• Experience using SAGE software.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Able to work under pressure and tight deadlines.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling information accurately and preparing supporting financial reports.
• High level of proficiency with Microsoft Office productivity suite, specifically Excel
• Attention to detail and accuracy
• Strong verbal and written communication skills
• Management or leadership experience with a diverse staff team Minimum 2 years’ experience in a similar role.

Benefits and Remuneration:
• $22 per hour, with 6% vacation pay in year 1.  3 weeks vacation annually starting in 2020.
• Eligible for full MSP, Extended Health, Dental, AD&D, and matching RRSP contributions 
Hours of Work: 30/week

Application Details:

Please send a resume and cover letter outlining your suitability for this role to no later than July 18, 2019


*Applicants who increase the cultural and gender diversity of our staff team are strongly encouraged to apply